The LA Imported Data Details page provides Local Authorities with additional information their own imports, along with which LA in their regions and statistical neighbour groups have imported their data in order to judge the reliability of their comparisons. It will also afford Virtual School leaders with information to help determine whether another LA where a child is being educated out of authority has loaded their data.
Who this is for
Any Nexus user who needs to understand the completeness of their own LA's imports, that of neighbouring LA (especially virtual school leaders and analysts) or the national picture for judging whether early reporting comparisons to national / regional and statistical neighbour groups are valid.
This page offers additional functionality to the Keypas Import Indicator widget which has been a feature of many users home pages for several years.
Both the Keypas Import Indicators Widget and the LA Imported Data Details screen update from a nightly cache - it is therefore possible that an LA may have loaded more data during the day than is displayed until the overnight update. This is common during assessment season each summer term.
What are the differences between the Keypas Import Indicators widget and the LA Imported Details screen?
The older Keypas Import Indicators widget has been a crucial source of information for Nexus users and includes the number of LAs or pupils data sets that have been imported to determine the reliability of the overall emerging national figures. The widget remains in use and shows the same data it always has including the import completion within the Local Authority.
The LA Imported Data Details screen provides additional detail behind those headline figures, including which LAs have imported their data and how much of it. It offers options to view all LA, my region or my statistical neighbours.
How to access the LA Imported Details screen
There are two ways to access this functionality:
1) Via the button at the bottom of the KeyPas Import Indicators widget (highlighted yellow below). Not every user may be able to see the Import Indicators widget based on their permissions, so those who cannot can use option 2 below
2) Via the Admin menu in the top corner of the Nexus page.
Interpreting the LA Imported Data Details
On screen there are several options to select from:
- Academic Year - defaults to the current reporting year, but you can look back if necessary
- Local Authority Selection: - All / My Region / My Statistical Neighbours and the ability to jump down the list to an LA name by selecting the first letter of the name
- Data Type - Early Years and KS1, KS2, KS4, School Census, Vulnerable Groups (e.g. CIN census, SSDA903 and SEN2), Weekly Attendance
It is worth LA flicking back to previous academic years at least once, just to check for any gaps in prior year imports.
Analysis of completeness of LA loaded data is provided in two different ways depending on the type of data. For data that is loaded from a single file by the LA there is a simple tick where this is complete or a grey cross where it is not
Where LAs are loading the data school by school, a representation of the percentage loaded is shown instead using the following key (estimates based on number of pupils from the previous year):
You will also notice in the screenshots above, that you can also view the overall national import levels, the status of the NPD (National Pupil Database) file loaded centrally by Angel Solutions once available and your own LA (Southampton in the examples).
Weekly Attendance
Weekly attendance indicators work a little bit differently than other collections. Because Weekly Attendance starts immediately in September for the new academic year, the default view of LA Imported Data Details will not show you the current year until LA have finished loading the prior year assessment data. Make sure you switch to the new academic year view.
This tab will show you:
- Whether the latest weekly attendance file has been loaded by the Local Authority
- What percentage of weekly attendance files have been loaded by the Local Authority - however this is a shifting picture over time. If the LA loads in files every week for the first 4 weeks of the year they will be on 100%. However, if they then miss the fifth week they will go down to 80%
- The date of the most recent file that was imported
The nuance to this is that an LA that had failed to load Weekly Attendance for the first 10 weeks of the year, but then does load every week through to week 20 will be up to date, but only have a 50% loaded score. It is possible to backfill the old weekly attendance files into Nexus (which benefits trend reporting) as long as the LA has downloaded it from the DfE View Your Education Data (where it is only available for 7 days)
Other useful features
The data shown on this screen can be exported using the button alongside the key: . Exact percentages of data imported by each LA can be viewed in this export (based on prior year of imported pupils).
There is also a link at the top of the page to take you to the Nexus users section which will allow you to find users in another LA who you may wish to contact in order to prompt their loading of data that is 'missing'.
Important notes
- As previously mentioned, LA Imported Data Details page updates overnight. It is possible that some data may have been loaded between the last refresh and when you are looking at it. LA may also have different local deadlines for their schools in providing data (within the wider DfE deadlines) and different timeframes for loading central data files than your LA does.
- You should use care in approaching other LA/NCER member about having 'missing' data. Consider the point above during assessment and understand that members are not compelled to load data into Nexus, they do so as a choice and because it is useful for them to do so. We would encourage every LA/NCER member to load all the data sets in a timely manner as part of a common good for the membership but you cannot demand that any other member does so. It may also be more useful to consider approaching Virtual School to Virtual School - for example - rather than central data functions that may not be as involved in the data being used.
- Filters for 'my statistical neighbours' will be correct for the year selected and follows DfE lists. If the statistical neighbours changed in previous years, the filter will pick up the previous definition. If there are changes in the future, the plan is that this will also be picked up.
Video summary of Keypas Import Indicators & LA Imported Data Details
The video below also summarises this area of key Nexus functionality:
Last reviewed / owner
Last reviewed: August 2026 / Owner: Technical Support Director