Introduction to the Keypas user guide
This guide looks at the functionality within Keypas and how to make use of it to undertake tasks such as importing, data cleaning, generating returns, using the Keypas grids and administration.
Materials specific to each of the datasets to be imported (assessment and contextual information) are held in the Keypas Import Guide which is available here.
Further articles in this guide are linked at the bottom of this page.
Introduction to Keypas
Keypas is the NCER’s web-based tool for importing, cleaning, analysing and reporting on the various assessment data collections for which Local Authorities have a statutory duty to collect. Currently these assessments are:
- Early Years Foundation Stage (all frameworks including pre-2013, 2013 to 2019 and 2022 onwards)
- Key Stage 1
The system allows you to produce the transfer files required to submit the data for the statutory DfE returns for all of the above data collections.
While Local Authorities do not now have a statutory duty to collect the Key Stage 2 Teacher Assessments, Keypas still provides a facility for managing the collection and reporting of Key Stage 2 Teacher Assessments. (Please note that the number of Local Authorities doing so is diminishing and ‘NCER emerging national’ figures contained in performance-orientated reports for Key Stage 2 Teacher Assessments therefore have a lower degree of confidence until the full Key Stage 2 file is released by the DfE and loaded by all LA.)
Keypas also allows you to import the Key Stage 2 datasets (containing both test and teacher assessment results) from the Key to Success/ Primary Assessment Gateway websites, which will enable you to manage the reporting of results.
Keypas has been widely used by NCER Members over an extended period of time to manage their Key Stage assessment data and is available to all member Local Authorities as part of their NCER subscription.
Headteacher and LA responsibilities
It is important to note that - despite the statutory duty of the LA to submit three of the assessments files - responsibility for the accuracy of that file lies with the Head of each school submitting to the LA. Headteachers must sign a declaration form, confirming the accuracy of the return, for each Key Stage/assessment.
For this reason it should ordinarily be the practice that the schools take responsibility for making any changes required after the initial submission to the LA by making a new submission which corrects, adds or removes any data elements that were previously advised as being incorrect. LA should avoid editing files directly on behalf of schools - which Keypas will allow authorised users to do - unless there is a critical time pressure and/or the LA can be certain that the school has made the same changes in their MIS. Local Authorities who do make those edits are advised to email the school to confirm that change and retain a copy of that email in case of any investigations that may occur (these are very rare but serious.)
Links to other articles in the Keypas User Guide
Video Intro to Keypas Import Indicators tool
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