The Admin option in the Keypas sub-menu bar contains a number of different functions which are described below:
|Add new pupil||
This area allows you to add a new pupil into a result set. After specifying the year, school and result you can enter additional pupils and results.
Users should be wary of using this functionality and only do so in exceptional circumstances - it remains the statutory duty for schools to submit results to DfE and for Head Teachers to take responsibility for this and sign a declaration confirming that their results are correct. As such the school should be re-submitting files where it has previously been received and is missing a pupil rather than the LA users adding pupils into the records in normal circumstances.
|Purge extra pupil fields||
For LA that have loaded Extra Pupil Fields, this facility allows you to select the year and key stage in order to delete one or more from the system.
This functionality would be used where the UDF was no longer required or where - for example - you wanted to purge and reimport in order to be consistent from year to year. It has to be run for each year you want to remove.
|Keypas School Groups||
This option allows you to create school groups for Keypas reporting and batch reporting from Keypas (not Nova).
This functionality is therefore probably less useful to most LA than in the past as most batch reporting is now undertaken through Nova making use of Admin > School groups instead.
|School Cleaning||This functionality is intended to check information about schools for errors. In reality it is currently less useful as it will generate false positives for child minders and many of the 'rules' previously in place are no longer valid. LA are recommended to run each check - which takes less than a couple of minutes in total - check for any obvious errors and then disregard this menu option.|
This area has three elements included: