This guide follows Getting Access to Nexus – New Users which describes the process of setting up a new user and must be completed before permissions – also referred to as ‘privileges’ – can be assigned.
Only Nexus users with the Instructions on setting up 2FA are available here.
To access the Privileges tab for a user, hover over Admin, click Users, select the relevant user and then click the Privileges tab.
This is where the user permissions are assigned. You will note that the type of user is specified at the top of this section, with a dropdown picklist. By picking a role for the user, the privileges shown further down the section are restricted/become available/are pre-selected, but they can still be amended by ticking and unticking specific permissions and these pre-selections serve more as suggestions rather than as limitations (except for Restricted Users - see below)
When you change a user type, you are offered the choice of retaining their existing permissions or setting them to the default options for that user type automatically.
Users are automatically set up initially as Restricted and cannot access most functions in the system until this is changed. As soon as you change this user type to any other, you are able to grant them a combination of any permission within the system.
Restricted users can only access the areas specified by their locked permissions and only for schools they have been specifically assigned, via the Schools tab within their account.
The current user privileges available to select are listed under the Type of User dropdown. Many of these have a small information icon next to them to explain what ticking the privilege means.
Please scroll to the bottom of this guide for information on the Schools tab and what this can be used for.
Permissions & Their Meaning
|Can Access Nova||Can access the Nova module within Nexus. All other Nova access is controlled by this permission.|
|Can Access Key Stage Analysis||Can access non-pupil-level Nova reports for KS1, KS2, KS4 & KS5.|
|Can Access Pupil-Level Reports||Can access the Key Stage Analysis, including pupil-level reports.|
|Can Access Batch Reporting||Can access Nova Batch Reporting.|
|Can Access CLA Analysis||Can access Nova's non-pupil CLA-specific analysis (children looked after).|
|Can Access Pupil-Level Reports||Can access the CLA-specific analysis, including pupil-level reports.|
|Can Access LA Census Infographics||Can access the LA Census Infographics for schools, via Nova > Infographics.|
|Can Access NPD Exports||Can export the National Pupil Database.|
|Can Access Nova Admin||Allows the user to import User Defined Fields and LA Nova Preferences.|
|Can Access LA Summary Home Page||Can access the Nexus Homepage, including all Widgets.|
|Can Access KPIs||Can access the KPIs area of Nexus.|
|Can Access Alerts||Can access the Alerts area of Nexus.|
|Can Access Maps||Can access the Maps area of Nexus.|
|Can Access Watchsted||Can access Watchsted and all it's features.|
|Can Access Forum||Can access the Nexus forum.|
|Can Access Documents||Can access the Documents area but not add/edit LA documents.|
|Can Add/Edit LA Documents||Can access the Documents area and add/edit documents.|
|Can View National News||Can access the News > National News area of Nexus.|
|Can Manage Perspective News||Can create and send news articles to schools, via Perspective Lite.|
|Can Access Keypas||Can access the Keypas area of Nexus. All other Keypas access is controlled by this permission.|
|Can Access Assessment features||Can access Keypas imports and the Treeview grids for assessment data only.|
|Can Access Census features||Can access the Keypas imports and the Treeview grids for census data only.|
|Can Access CLA features||Can access the Keypas imports and the Treeview grids for CLA data only.|
|Can Access CIN features||Can access the Keypas imports and the Treeview grids for CIN data only.|
|Can Access Keypas Dashboard||Can access the Keypas Dashboard and available widgets on this page.|
|Can Access DfE Returns||Can access and export the Keypas DfE returns.|
|Can Access Search Pupils||Can access the Search Pupils functionality within Keypas.|
|Can Access Batch Reporting||Can access Batch Reporting via Keypas.|
|Can Access Keypas Admin||
Allows the user to
|Can View Other Users||The user can access the profile for other LA users within Nexus. All other user-specific access is controlled by this permission.|
|Can View Other Users' Privileges||Can view but not edit the profile and Privileges tab for other LA users within Nexus.|
|Can Add, Delete & Manage Users||Can manage all other user accounts within the LA. This includes creating, deleting, archiving and changing permissions. If a user has this permission, two-factor authentication is enforced.|
|Can View Other Users' Schools||Can access the profile and Schools tab for other LA users within Nexus.|
|Can Add/Remove Other Users' Schools||Can manage the assigned schools for other users, via their Schools tab. Must have the Can View Other Users' Schools setting enabled.|
|Can Change Other Users' School Roles||Can manage the role entry for other users, via their Schools tab. Must have the Can View Other Users' Schools setting enabled.|
|Can Access Admin Level Info on User List||Allows the user to see and search the userlist by username, as well as see the last login date. It also allows the user to view lists of admin users from other LA's.|
|Can View Their Own Privileges||The user can see their own access levels via the Privileges tab.|
|Can View Their Own Schools||The user can see their own assigned schools via the Schools tab.|
|Can Add/Remove Their Own Schools||The user can add and remove their assigned schools via the Schools tab.|
|Can Change Their Own School Roles||The user can change their Role for schools assigned to them via the Schools tab.|
|Can Manage User Groups||Can create and maintain User Groups via Admin > User Groups.|
|Can Manage School Groups||Can create and maintain School Groups via Admin > School Groups.|
|Can Manage School RAGS, Categories, Tags & Grades||Can create and maintain LA-wide school Rags, Categories, Tags and Grades via the Admin menu.|
|Can Access Perspective Services Management Console||Can access the Perspective Services Console via Admin > Perspective Services. The user can edit and maintain the schools visibility of key areas, via Perspective Lite.|
|Can Manage Keystage Data Visibility||Allows the user to toggle the Data Tab visibility for schools and the LA, via the Nova > Data Settings area of the system.|
|Requires Two-Factor||Forces the user to set up and use two-factor authentication when logging in to Nexus.|
|Can Access Schools||Can access and view basic school data via the Schools area of Nexus.|
|Can Add/Edit School||Can Add/Edit schools in your LA.|
|Can Access Schools Bulk Edit||Can access the bulk edit feature, which allows to update RAGs, Tags, Categories & Groups in large quantities at once.|
|Can Access Summary||Can access the Summary tab within a schools dashboard. Also grants access to export the school details and Infographic.|
|Can Access Data||Can access the Data Tab within a school's dashboard. This tab includes the yearly attainment data bar charts for school, LA and National.|
|Can Access Notes||Can access and manage Notes for a school.|
|Can Access Documents||Can access the Documents area of a school's dashboard.|
|Can Add/Edit Documents||Can access, upload and edit files within the Documents area of a schools dashboard.|
|Can Access Groups||Can access the Groups tab for a school.|
|Can Update School RAGs, Categories, Tags & Grades||
Can access and maintain items within the Groups tab for a school.
|Can Access Websites||Can access the Websites tab within a school's dashboard.|
|Can Access Insight||Can access the Insight area of Nexus. This permission is required for all other Insight permissions.|
|Can Access Nexus Insight||Can access non-pupil-level data in all areas of Insight, excluding CIN and CLA.|
|Include Access To Pupil-Level Insight||Can access pupil-level data in all areas of Insight, excluding CIN and CLA.|
|Can Access CLA Insight||Can access non-pupil-level data for CLA areas of Insight.|
|Include Access To Pupil-Level Insight||Can access pupil-level data for CLA areas of Insight.|
|Can Access CIN Insight||Can access non-pupil-level data for CIN areas of Insight.|
|Include Access To Pupil-Level Insight||Can access pupil-level data for CIN areas of Insight|
|Can Update Data Sources||Can update the default data sources that power Insight, via Insight > Settings > Data Source.|
This tab is visible and editable by the Nexus Administrators and Standard users. It allows you to select and add any school in the Local Authority to the user’s profile.
Please note that Standard users can add themselves to schools but not change the Role entry.
Typically, you would use this to help someone like a School Improvement Officer or commissioned consultant who is focused on only certain schools and wants to access information on them quickly rather than see all the other schools mixed in.
For each school added, you can also record the role that the user performs in relation to that school. There is an extensive list of roles, but typically – if you are restricting users to certain schools – ‘School Improvement Partner’ and ‘Consultant’ roles will be more common (particularly if they are commissioned and not an LA salaried employee.) Most roles are largely for information and record-keeping and have no real effect on the rest of the system, however, setting someone as the School Improvement Partner will assign them as the LA Adviser for that school and this will be displayed within the schools own dashboard.
By clicking the Remove link at the end of any line, you can remove existing schools that a user previously had included in My Schools.
In some LA's it may need to be an annual or termly task to update and modify this assignment of schools, particularly where that may be a product of the LA’s assessment of risk in the school.