It is always going to be the case that pupils join schools between the January census (which provides contextual data for assessments) and the time of the assessment. Some of these pupils will be within the LA (so contextual data is usually available so long as the UPN is retained) but others will come from outside the LA. This results in gaps in the contextual data.
Despite this being a familiar issue, the Phonics Collection in Autumn 2021 (and in 2020) are particularly problematic in this regard. The gap between the collection of the contextual data in January 2021 and the submission of the assessment itself equates to nearly 11 months and includes three holiday breaks – including summer - over which a lot of school transfers occur.)
Within the system this would be represented as pupils who have results data but no contextual information when scrolling across the Keypas grids. To address this, LA do have the option to make use of the grids to edit any missing data.
Securing the necessary information
LA have two options available to them to resolve the contextual gaps. Whether both are useful depends on the timing of the pupil’s arrival in the LA:
- Between January 2021 and December 2021 there are two other census returns that LA will have access to that may hold the necessary contextual information if the pupil was in the LA at that point.
- If the pupil was late arriving into the LA – between the October 21 census date and 1st November 2021, it may be that you will need to use Get Information About Pupils (the replacement for Key 2 Success) to locate the last set of available census data from another LA.
Editing the missing contextual data
THIS document provides information on using the Keypas Grid.
THIS document provides information on Data Cleaning – including editing imported data